2.4 - Information Management

The General Reference
By -

It is important to manage information well as it allows organisations and individuals to make better decisions and work more efficiently. There are a multitude of ways information can be managed:

  • Collecting, storing and retrieving: Information should be managed in a way that allows for easy retrieval and input. When information is obtained, it should be labelled and named effectively to make the reading process smoother.
    • Adding a new sports club member's information to a membership database.
  • Manipulation and processing: Graphs can be made from data to make it easier to understand and read. Tables of data can often be difficult to interpret so it may be useful to construct a visual diagram, such as a pie chart.
    • Creating a line graph from a table of data about a companies profits.
  • Analysing: Patterns and trends can be found during data analysis. Often when the data is visualized using a graph, the data is easier to understand and draw conclusions from.
    • Searching for patterns in average rainfall trends in different areas.
  • Securing: Physical and logical security methods can be used to protect data. Sensitive or confidential data requires protection so it is unable to be accessed by unauthorised people.
    • Locking the door of a server room
  • Transmitting: Information may need to be sent from one place to another. This can be done through physical or electronic means.
    • Sending a school newsletter to parents
While management of information can be very beneficial to organisations, it can come at a cost. This could include investment in security hardware and software, the hiring of IT staff who maintain the information systems and costs of cyber attacks or hacking. Management information systems (MIS) can also be used to make information management easier.

Post a Comment


Post a Comment (0)